NOW INTEGRATING WITH
✦ POS systems ✦ Food labelling systems ✦ Supplier ordering ✦ Digital menus ✦ Labour systems

The recipe intelligence layer for your kitchen

Prepsheets connects your recipes to real supplier costs, allergen data, nutritional labelling, and your existing systems — so every dish stays accurate, compliant, and profitable.

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 Trusted globally. No credit card needed.
Prepsheets recipe management interface
Avg. margin
↑ 4%
Since switching to Prepsheets
Time saved daily
1 hr
On recipe management

Trusted by kitchens globally

RADISSON BLU THE HAPPY PEAR SABA FARMHOUSE CAFÉ CARLTON HOTEL
↑4%
Average margin increase
1hr
Saved daily on recipe management
↑10%
Average waste reduction
Recipe Intelligence

Your kitchen platforms should all be connected. Prepsheets is the connector.

Labelling, costing, ordering, labour, EPOS, recipe management — most kitchens run a separate platform for every task, and none of them talk to each other. They all run on the same thing: your ingredient data. Prepsheets is the intelligence layer beneath them, built on a verified ingredient database. Change one ingredient — a price, an allergen, a unit weight — and every recipe, cost, label, portion and order updates with it. One accurate source of truth that keeps costing, compliance, portion control and ordering right across every platform.

Supplier-linked ingredients

Ingredient costs connect directly to supplier portals or supplier data. When prices change, recipe costs and margins recalculate automatically across your entire range.

⚠️

Allergen intelligence built in

All 14 top-level allergens plus sub-category allergens tracked at ingredient level — including both contains and may-contains declarations. Add or swap an ingredient and everything updates everywhere.

📊

Real-time margin visibility

See exact food cost, GP margin, portion weight, and per-portion profitability on every recipe. No spreadsheets. No guessing. Set prices with confidence.

🔄

Connected to your systems

Recipe data flows to POS systems, digital menus, ordering platforms, and stock systems. Built to connect to any system that allows it.

Prepsheets recipe intelligence: per-portion food, labour, margin and VAT breakdown with food and labour margins, allergens and labour roles
Platform Features

Everything a professional kitchen needs

Designed by chefs. Developed in real kitchens. Used by kitchen teams and office staff every day.

Recipe Costing Engine

Calculate precise food and labour costs on every recipe. Track ingredient prices, portion sizes, yield, wastage and labour time, then see margins with and without labour in real time. Batch and per-portion costs included.

Food Safety Compliant Labelling

Generate professional, legally compliant food labels in one click. Front-of-pack nutritional labels, HACCP food storage labels, and allergen declarations. Multi-label printer compatible.

Allergen & Nutritional Tracking

All 14 major allergens plus sub-category allergens automatically identified — both contains and may-contains. Complete nutritional analysis, calories, macros and more, generated automatically as you build recipes.

Smart Preplists

Connect your till data to your prep planning. Import expected covers, add requirements on the fly, and Prepsheets generates precise ingredient quantities broken down by supplier — ready to order in seconds.

Managed Ingredient Database

Thousands of ingredients from leading suppliers, preloaded and verified. Add your own. Every ingredient carries cost, allergen, and nutritional data that flows through to every recipe.

GP & Menu Reporting

View profitability across your entire menu by category. Identify your highest margin items, manage your till costings and menu items directly from Prepsheets, and make pricing decisions backed by real data.

Food Labelling

Food safety compliant labels, generated automatically

As you build a recipe in Prepsheets, the nutritional and allergen data is calculated for you. When you're ready, generate a fully compliant food label in one click — no manual data entry, no guesswork.

  • Food safety compliant front-of-pack nutritional labels
  • All 14 allergens and sub-category allergens declared automatically
  • HACCP food storage and traceability labels
  • Ideal for grab-and-go, retail, production and kitchen operations
Prepsheets food label for Lemon Drizzle Cake showing ingredients, allergens and full nutrition
Integrations

The Intelligent Connector

Prepsheets brings all your kitchen data together in one place — ingredient costs and data, menu item sale prices and allergens, purchasing, sales and labour — reading from and sending to any platform that works with the same data. With everything connected, you get far more out of it: live costs, sharper margins and insight that was scattered across separate systems before.

EPOS / POS Systems

Sync recipe data to and from your POS system

Supplier Ordering

Send ingredient orders directly to supplier portals

Food Labelling Systems

Print food safety compliant labels directly to labelling systems

Digital Menus

Share recipe data with your digital menu platform

Stock Systems

Connect recipe and ingredient data to your stock management

Labour Systems

Sync labour time and cost data with your scheduling and payroll tools

Your System

Tell us what you use and we'll contact them on your behalf to build the connection.

Get in touch →
Testimonials

Kitchens that trust Prepsheets

★★★★★
"Prepsheets has completely changed how we manage our kitchen. The allergen tracking alone saves us hours every week — and gives us real confidence when a customer asks about ingredients."
Grace Caffrey
Farmer Browns
★★★★★
"We were using spreadsheets for years and dreading allergen audits. Now everything is in one place, labels print in seconds, and our recipe costs are always accurate."
Susan O'Sullivan
Farmhouse Café
Why we built this

Built by a chef.
Used in real kitchens
for 25 years.

Brian is a Michelin-trained chef who co-founded Mange Tout, a multi-site hospitality group. They were running at 71% GP and thought they were doing well — until a proper look at their ingredient data revealed they were leaving between €76,000 and €84,000 a year on the table.

Moving to a more rigorous version of Prepsheets brought that GP up to 75%. That difference paid for the platform many times over. It started as an internal Excel solution. Now it's the tool Brian always wished had existed from day one.

Book a demo with Brian Our story
Brian and Tara Beattie, co-founders of Prepsheets
Pricing

Simple, transparent pricing

The Recipes plan is the core of Prepsheets — the required base every kitchen starts with. The other modules are optional add-ons you switch on only if you need them. No long contracts.

Required base
Recipes
€44.95
/month · 14-day free trial
Everything you need to manage recipes, costs, allergens, and margins.
  • 100 recipes
  • Recipe costing with real-time margins
  • All 14 allergens tracked
  • Managed ingredient database
  • Upload recipe images
  • Free training and support
Start free trial
Optional add-ons below
+ Food Safety Labels
€22.50
/month add-on
For grab-and-go, retail, and any kitchen that generates food labels.
  • Food safety compliant nutritional labels
  • Export and print in one click
  • Accurate allergen information
  • Use-by and sell-by dates
  • Multi-label printer compatible
Add to plan
+ Preplists
€22.50
/month add-on
For kitchens that want to automate ordering and production planning.
  • Automatic order sheet creation
  • Split by ingredient supplier
  • Portion-based production planning
  • Reduce overproduction and waste
Add to plan
FAQ

Common questions

Prepsheets is recipe intelligence software for professional kitchens. Built on a verified ingredient database, it turns one recipe into automatic costings, allergen and nutrition labels, portion control and supplier orders — and connects to your POS, labelling, ordering and stock systems so a single ingredient change updates everywhere. Built by chefs, backed by Enterprise Ireland.
Prepsheets is designed for restaurants, cafés, hotels, catering companies, bakeries, food producers, schools, butchers and any food business that needs to manage recipes, control costs, and comply with food labelling regulations.
Not at all. Prepsheets was designed by chefs who understand that kitchen staff are busy. The interface is straightforward and requires minimal training. We also provide onboarding support and ongoing training resources.
Yes — you can enter recipes manually, import in bulk, or contact our team for assistance with bulk importing your existing recipes from spreadsheets or other systems.
EPOS and POS connectivity is live now — syncing recipe data to and from your POS system. Supplier ordering, food labelling systems, digital menus, and stock system integrations are also live. If you use a specific system, contact us and we'll check our active API connections or reach out to the provider on your behalf.
Most kitchens run a separate platform for every task — labelling, costing, ordering, EPOS, recipe management — and none of them talk to each other. Prepsheets connects them all through one verified ingredient database. Change one ingredient and every recipe, cost, label and order updates with it. It's the intelligence layer beneath your kitchen, not just another recipe store.
Yes — 14 days free, full access, no credit card required. You can experience the complete platform with your own recipes before committing to anything.

Ready to see your kitchen through Prepsheets?

Book a free 30-minute demo and we'll show you exactly how your recipes would look — and what you'd save.

Start free 14-day trial Book a 30-min demo