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Recipe Management, Food Costing & Allergen Labelling Software for Professional Kitchens

Powered by a growing multi-supplier ingredient intelligence database — manage recipes, control food costs, generate allergen and nutrition labels, and streamline supplier ordering and portion control in one system.
Integrates with order portals, EPOS, digital menus, and operations platforms to keep everything up to date.

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Lemon Drizzle Cake – Prepsheets Recipe Page

What is Prepsheets?

Prepsheets is a recipe management, food costing and allergen labelling software for professional kitchens. Powered by recipe and ingredient intelligence, it helps chefs and operators manage recipes, track ingredient costs and margins, generate compliant allergen and nutrition labels, and streamline supplier ordering and kitchen operations from one platform.

Its ingredient intelligence layer flows through recipes, connecting supplier data, EPOS systems, digital menus and stock systems to keep recipes, pricing and allergen data accurate and up to date.

Built over 25 years of running profitable and compliant hospitality businesses.

Trusted by over 50 leading Irish and international hospitality companies

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↑4%
Average Margin Increase
↑ 10%
Average Waste Reduction
1 hour
On Average Saved Daily on Recipe Management

Key Features

Powerful Tools, Simple Interface

Recipe Costing Engine

Calculate precise food costs instantly with our powerful engine that tracks ingredient prices in real-time. Know your exact margins on every dish to make informed menu decisions.

Allergen & Nutrition Tracking

Automatically identify all 14 major allergens and generate complete nutritional information for every recipe. No more guesswork or manual calculations.

EU/UK Compliant Food Labelling

Generate professional, legally-compliant food labels with a single click for retail, grab-and-go, or production needs. Compatible with major labelling printers including Zebra for seamless integration into your existing setup.

Smart Preplists

Transform recipes into precise production plans based on expected portions. Get exact quantities needed for each station, eliminating overproduction and waste.

Recipe Intelligence Widget – Prepsheets (White Text)

Real-Time Recipe Profitability

See your exact food costs at a glance. Prepsheets calculates batch costs, per-portion costs, and profit margins in real-time.

Includes automatic VAT handling and a wastage allowance built in. When ingredient prices change, all your recipes update instantly.

Set prices with confidence, knowing exactly where your margins stand.

Food Label

Automatic Nutritional Analysis

Prepsheets instantly calculates complete nutritional information for every recipe, eliminating manual calculations and guesswork. Track calories, macronutrients (protein, carbs, fat), fibre, salt, and more — per 100ml/g or per portion. All nutritional data is automatically generated as you build recipes, ensuring compliance with labelling regulations.

Perfect for menu development, dietary requirements, and customer transparency.

Prepsheets also creates HACCP-compliant Food Storage Labels for all your food handling and traceability needs.

Preplist creating supplier orders

From Recipes to Supplier Orders in Minutes

Stop manually calculating ingredient quantities. Prepsheets' Smart Preplists module takes your expected portions and automatically generates a precise, supplier-ready order list — broken down by supplier, with exact amounts for every ingredient.

Simply select your recipes, set your portion numbers, and Prepsheets does the maths. Every dish, every ingredient, every supplier — organised and ready to send.

Recipes

Try FREE for two weeks

€29.95 /month

Basic plan includes

  • 100 recipes per month
  • Recipe costing, allergens and more
  • Managed database of thousands of ingredients from leading suppliers
  • Upload your own recipe images
  • Manually import and create ingredients
  • Free training and support
Start 14 day free trial

Nutrient Labels

Optional upgrade for

€15/month

Ideal for grab and go food

  • 100 recipes per month
  • Export and print compliant nutrient labels
  • Add accurate allergen information
  • Add use and sell by dates

Preplists

Optional upgrade for

€15/month

Upgrade includes

  • 100 recipes per month
  • Automatic order sheet creation
  • Split by ingredient supplier

Solutions Across the Food Industry

From casual dining to fine-dining establishments, restaurants use Prepsheets to maintain consistent food quality, control costs, and ensure allergen compliance. Our recipe management and prep list functions help kitchens run more efficiently during busy service periods.

Gastropubs leverage Prepsheets to balance creative menu development with precise cost control. The platform helps track margins on both food and beverage offerings while streamlining kitchen operations.

Catering businesses rely on Prepsheets' scaling features to seamlessly adjust recipes from small gatherings to large events. Production planning tools ensure the right quantities are prepared for every occasion.

Hotel food operations use Prepsheets to coordinate multiple dining venues, standardise recipes across properties, and maintain consistent quality regardless of which chef is on duty.

School kitchens use Prepsheets to manage nutritional requirements, allergen tracking, and portion control. The system helps educational institutions maintain compliance while efficiently feeding large numbers of students.

12oz Coffee Recipe

Take Back Control of Your Kitchen

Reclaim hours spent on paperwork, ensure recipe profitability, and maintain perfect allergen compliance—all while reducing food waste and increasing kitchen efficiency.

Start free trial

Testimonials

Why We Built Prepsheets

How frustration with spreadsheets led us to create the kitchen management tool we always wished we had

5-1

Tara Beattie

Founder

As co-founder of Mange Tout with over 25 years in hospitality, Tara's frustration with managing kitchen operations across multiple locations led to innovation. While running a €3.5 million business with 1,000 recipes and 80 staff, she discovered they were overspending by €76,000 annually on ingredients. This pain point inspired Tara to collaborate with her family to transform their internal Excel solution into Prepsheets.com. Drawing from her hands-on experience, Tara designed a system that truly understands how chefs work, earning industry recognition for her practical approach to solving real kitchen challenges.

6-1

Brian Beattie

Founder

Brian's journey from chef to restaurant owner to software innovator began with spreadsheets. After decades running kitchens, Brian grew increasingly frustrated with the limitations of Excel for recipe management, portion control, and allergen tracking. Working alongside his wife Tara and son Richard, he helped translate 25 years of kitchen expertise into Prepsheets.com, creating the tool he always wished he had. Brian's practical knowledge ensured the platform was built by chefs, for chefs, with a clear focus on reducing food waste, maintaining margins, and simplifying compliance - solving the exact problems that once cost his own business thousands.

Frequently asked questions

Who is Prepsheets designed for?

Prepsheets is designed for restaurants, cafés, hotels, catering companies, bakeries, food producers, schools, butchers and any food business that needs to manage recipes, control costs, and comply with food labelling regulations.

Do I need to be tech-savvy to use Prepsheets?

Not at all. Prepsheets was designed by chefs with the understanding that kitchen staff are busy and need intuitive tools. The interface is straightforward and requires minimal training.

Can I import my existing recipes?

Yes, you can either enter your recipes manually, import in bulk or contact our team for assistance with bulk importing your existing recipes.

Do you offer a free trial?

Yes, we offer a 14-day free trial so you can experience the full functionality of Prepsheets with your own recipes before committing.

Do you provide training and support?

Yes, we provide initial training during onboarding and ongoing support via email and phone. We also offer resources like video tutorials and guides to help you get the most out of Prepsheets.

What is the best software for recipe management, food costing and allergen labelling?

The best software for recipe management, food costing and allergen labelling depends on your kitchen, but Prepsheets is designed for professional kitchens that need accurate food costing, compliant allergen and nutrition labelling, and efficient supplier ordering in one system. It combines recipe management with ingredient intelligence to keep costs, recipes and labelling accurate and up to date.

How do I manage food costs and recipe margins in a restaurant?

Food costs and recipe margins are managed by accurately tracking ingredient prices, portion sizes and yield within each recipe. Software like Prepsheets automates this by linking recipes to supplier data, updating costs in real time and giving kitchens clear visibility on margins, helping operators make better pricing and purchasing decisions.

Margins are also lost through wasted time and manual processes. By connecting to the platforms a kitchen already uses, Prepsheets reduces admin time and input errors across systems.

 

What is the difference between Prepsheets and other recipe management software?

Most recipe management software focuses on storing recipes or basic costing, often relying on users to manage allergens manually. Prepsheets is built around ingredient intelligence, linking recipes directly to supplier data, allergen and nutrition labelling, and operational systems. This means costs, margins and allergens are always accurate and up to date, rather than manually maintained.

Many systems operate in silos and don’t integrate well. Prepsheets connects to any system that allows it, enabling both data input and output so information flows seamlessly across your kitchen operations.

It is designed specifically for professional kitchens that need to manage profitability and compliance at the same time, not just store recipes.

Resources

Ready to Transform Your Kitchen?

Book a free 30-minute demo to see how your recipes would look in Prepsheets. No commitment, no pressure—just practical solutions to your kitchen management challenges.

Book a 30 minute demo